Converter Workflow

Upload files

Drag and drop one or more files into the upload area, or click Choose Files to browse. You can upload multiple documents in a single batch. Each file displays its name, size, and upload progress.

Configure conversion settings

Choose how PaperAI should process your documents:

• Flow selection — Pick a pre-configured Flow from the dropdown, or use "General Flow" for default settings. When a Flow is selected, its model, auto-approve threshold, and extraction fields apply automatically.
• AI model — If using General Flow, select an AI model grouped by provider. Each model shows its credit cost per page and tier (Standard or Premium).
• Cost estimate — A banner shows the estimated credit cost based on your page count and selected model, alongside your current balance.
• Instructions — Add optional guidance for the AI. When a Flow is selected, your instructions are appended to the Flow's built-in prompt.

Advanced settings (available without a Flow):

• Document type — Auto-detected or manually selected.
• Language — Auto-detect (default), English, Korean, Japanese, Chinese, Spanish, French, German, Portuguese, Arabic, or Hindi.
• Temperature — Slider from 0.0 (precise) to 1.0 (creative), in 0.1 increments.
• Page range — For PDFs only, specify pages to process (e.g. 1-5, 8, 10-12).

Processing

Conversion runs asynchronously with live status updates for each file:

• Waiting — Queued for processing.
• Uploading — File being sent to the server with a progress bar.
• Converting — AI is analyzing and extracting content.
• Done — Conversion complete, with processing time displayed.
• Failed — An error occurred. You can retry individual files.

An overall progress bar and elapsed time counter track the full batch.

Review results

Once processing completes, you see:

• A per-file result list with status indicators.
• Extracted fields (if your Flow has extraction enabled) displayed in a two-column grid showing field names and values.
• Action buttons: View the converted document, Review & Edit side-by-side, or Download the Markdown output.
• For batches, a View in Documents button takes you to the file manager.
• A Retry Failed button appears if any files encountered errors.