Can it process scanned paper statements?

Yes. PaperAI works with both native digital PDFs and scanned paper statements. Premium AI models handle poor-quality scans, faded ink, and photocopied statements from any institution.

What about password-protected (locked) PDFs?

Unlock the PDF once with the password your bank provided, then upload. PaperAI processes the unlocked file like any other PDF.

How does PaperAI handle different bank formats?

PaperAI uses vision AI to understand statement layouts semantically rather than relying on templates. It identifies columns, transaction rows, and totals regardless of the specific bank format — Chase, Bank of America, Wells Fargo, local credit unions, and foreign banks all work without per-bank setup.

Can I export transactions directly to my accounting software?

Yes. Export as CSV for direct import into QuickBooks Online, Xero, Sage Intacct, FreshBooks, or any tool that accepts CSV. Each transaction includes date, description, debit, credit, and balance fields.

What if my statement has check images on every page?

PaperAI extracts the transaction rows and ignores the check images. If you need check image extraction (payee, amount, check number from the image itself), let us know — we have a separate workflow for that.

How does it handle credit-card statements?

Credit-card statements work the same way as bank statements — date, merchant/description, amount, and running balance extract into a structured CSV. The 'Description' field on credit cards typically contains merchant name and category.

What about foreign currency statements?

PaperAI extracts the currency symbol and amount as separate fields. For multi-currency reconciliation, the currency is preserved on every transaction so your accounting system handles FX conversion correctly.

How is my bank statement data handled?

Bank statements identify accounts, balances, and counterparties — we treat them as sensitive financial data. Documents process in our managed Microsoft Azure tenancy with encryption in transit (TLS), multi-tenant isolation, and role-based access controls. Statements are downloadable directly from your dashboard and can be deleted on demand. PaperAI does not currently hold SOC 2, ISO 27001, or PCI-DSS certification — see /trust. Do not upload statements whose handling is subject to a compliance attestation requirement.

How does pricing work?

Each statement page is approximately 2 credits. The $19/mo Pro plan includes 1,000 credits (~500 statement pages). Free tier includes 100 credits (~50 pages) one-time — enough to validate the workflow on a real client batch before paying anything.

How does PaperAI compare to free online converters?

Free online converters work on clean digital PDFs from major US banks. They break on scanned PDFs, locked PDFs, multi-page statements with wrapping balance columns, and credit union or foreign bank formats. PaperAI handles all of those — and your client data doesn't go to a marketing-funded free tool. See /compare/bank-statement-converters.

Bank statement → ExcelUse code LAUNCH50 for 50% off your first 3 months

Drop a bank statement, get a clean spreadsheet.

Works on scanned and locked PDFs. Outputs date, description, amount, and running balance as a tidy CSV — ready to drop into QuickBooks, Xero, or Excel for reconciliation.

Convert my first statement free See how it works

5 free statements to start. Works on Chase, BofA, Wells, credit unions, foreign banks.

Works with statements from

Chase
Bank of America
Wells Fargo
Local credit unions
Foreign banks

Why this is a real problem

Bank statement processing is a core task in accounting, auditing, and lending. Every institution uses a different layout, and statements from smaller banks or foreign institutions often arrive as scanned PDFs or photocopies. Manually transcribing transactions is slow and error-prone — a single transposition error can cascade through an entire reconciliation.

PaperAI handles the variety. Whether the statement is a clean digital PDF from a major bank or a scanned photocopy from a local credit union, the AI reads the table structure and extracts each transaction line. Smart Flows let you save your extraction settings per institution for consistent processing.

Input → output

A scanned statement in. A clean CSV out.

Bank statement PDF (scanned or native)

FIRST FEDERAL CREDIT UNION
Account: ****7832    Statement: Mar 1 – Mar 31, 2026

Date        Description                       Debit      Credit     Balance
03/01/2026  Opening Balance                                          8,540.56
03/05/2026  ACH DEPOSIT — ACME CORP PAYROLL              4,800.00   13,340.56
03/07/2026  CHECK #1042                       1,250.00              12,090.56
03/15/2026  ACH DEBIT — RENT                  2,100.00              9,990.56
03/22/2026  POS PURCHASE — SHELL #234            48.30              9,942.26
03/31/2026  INTEREST PAID                                   3.21    9,945.47

Clean CSV — ready for QBO/Xero import

csv

Date,Description,Debit,Credit,Balance
2026-03-01,Opening Balance,,,8540.56
2026-03-05,ACH DEPOSIT - ACME CORP PAYROLL,,4800.00,13340.56
2026-03-07,CHECK #1042,1250.00,,12090.56
2026-03-15,ACH DEBIT - RENT,2100.00,,9990.56
2026-03-22,POS PURCHASE - SHELL #234,48.30,,9942.26
2026-03-31,INTEREST PAID,,3.21,9945.47

What does bank statement extraction save you?

Slide to your monthly statement count and current per-statement keying time. A typical 8-page corporate statement runs 45-90 minutes of manual keying + reconciliation.

Statements per month (all clients combined)30

5500

Minutes per statement (manual)45 min

15 min180 min

Fully-loaded hourly cost$35/hr

$20/hr$100/hr

Manual cost / month

$788

23 hrs of staff time

PaperAI / month

$19

Pro plan

Estimated monthly savings

$769

Payback in under 1 month.

Assumes ~2 credits per statement page × 8 pages average. Multi-page or scanned statements may use more credits. Real per-statement cost varies by page count.

Connects to systems your team already runs

See all

CSV/JSON export works with every system today. Direct push connectors below ship next.

QuickBooks OnlineQ3 2026
XeroQ3 2026
Sage IntacctQ3 2026
Zoho BooksRoadmap
WaveRoadmap
SlackQ3 2026
Upload your invoice (drag-and-drop)Today
ZapierQ3 2026

Common questions

Answers focused on conversion quality, team workflows, and roadmap clarity.

Yes. PaperAI processes multi-page statements as a single document, maintaining transaction continuity and running balance across pages. Each transaction is extracted as a separate row in the CSV output.

Drop a bank statement. Get a clean spreadsheet.

5 free statements to validate the workflow on your own client files. Use LAUNCH50 for 50% off if you upgrade.

Convert my first statement free