Stop typing invoices into your accounting software.
Drop a PDF, get clean line items, totals and dates in seconds. No templates, no setup. Built for bookkeepers and AP teams who've outgrown manual entry but aren't ready for enterprise AP automation.
100 free credits ≈ 50 invoice pages. No credit card. No sales call.
APEX OFFICE SUPPLIES
PDF / page 1
Invoice #INV-2026-0423
Date: 2026-03-15 · Due: 2026-04-14
Bill to: Meridian Logistics, Portland OR
extracting…
{ "vendor": "Apex Office Supplies Ltd.", "invoice_number": "INV-2026-0423", "invoice_date": "2026-03-15", "due_date": "2026-04-14", "subtotal": 1050.00, "tax": 84.00, "total": 1134.00}
Live animation. Real extraction takes about 20 seconds end to end.
Exports cleanly into
- QuickBooks Online
- Xero
- NetSuite
- Sage Intacct
- FreshBooks
Invoice OCR has evolved far beyond character recognition. Traditional OCR reads text but cannot distinguish an invoice number from a vendor address. PaperAI's AI models understand invoice structure — they identify headers, tables, totals, and line items the same way an experienced AP clerk does.
For accounts payable teams processing hundreds of invoices monthly from different vendors, template-free extraction eliminates the biggest maintenance burden of legacy OCR. When a vendor changes their invoice format, PaperAI adapts automatically. No rules to update. No templates to rebuild.
The average cost to manually process an invoice is $12–20 when you factor in labor, error correction, and late payment penalties. AI-powered extraction reduces this to under $1 per invoice. For a team processing 500 invoices monthly, that represents $6,000–10,000 in monthly savings.
No templates. No per-vendor setup. Works on day one with whatever lands in your inbox.
PaperAI reads invoice layouts the way a person does — finding the totals, parsing the line items, ignoring the marketing footer. Switch from template-based OCR and your maintenance burden drops to zero.
ACME CORP
Industrial Supply
Bluefield Tech
Software & Services
Coastal Distributors
DELTA LOGISTICS
Evergreen Co.
Materials Group
FERN BROS
Wholesale GmbH
Granite Works
HARBOR & CO
Shipping Services
Iron Ridge
JADE LABS
Research
Kestrel Inc.
Aerospace Parts
LATTICE SAS
The exact transformation, no marketing fluff.
Vendor invoice PDF (any layout)
APEX OFFICE SUPPLIES LTD.
Invoice #INV-2026-0423
Date: 2026-03-15 Due: 2026-04-14
Bill to: Meridian Logistics, Portland OR
QTY ITEM UNIT TOTAL
10 A4 Paper (case) $42.50 $425.00
5 Ink Cartridge XL $125.00 $625.00
Subtotal $1,050.00
Tax 8% $84.00
TOTAL $1,134.00Extracted structured data
json{
"vendor": "Apex Office Supplies Ltd.",
"invoice_number": "INV-2026-0423",
"invoice_date": "2026-03-15",
"due_date": "2026-04-14",
"bill_to": "Meridian Logistics, Portland OR",
"line_items": [
{ "qty": 10, "desc": "A4 Paper (case)", "unit_price": 42.50, "total": 425.00 },
{ "qty": 5, "desc": "Ink Cartridge XL", "unit_price": 125.00, "total": 625.00 }
],
"subtotal": 1050.00,
"tax": 84.00,
"total": 1134.00,
"confidence": 0.97
}Clean CSV that imports into your accounting platform on day one.
Every export uses the column structure your AP system already accepts. No glue scripts. No middleware.
paperai-export-2026-03-15.csv
| vendor | invoice_number | date | total |
|---|---|---|---|
| Apex Office Supplies | INV-2026-0423 | 2026-03-15 | $1,134.00 |
| Bluefield Tech | BT-44291 | 2026-03-14 | $8,500.00 |
| Coastal Distributors | CD-22019 | 2026-03-13 | $2,317.85 |
| Delta Logistics | DL-2026-0188 | 2026-03-12 | $485.40 |
Imports cleanly into
QuickBooks Online
Import vendor bills via CSV
Xero
Bulk bill upload
NetSuite
Vendor bill import wizard
Sage Intacct
AP transaction import
No connector? Direct push to QBO and Xero is shipping in Q3 2026. Until then, CSV import works the same way it always has.
Drag the sliders to match your invoice volume and current per-invoice keying time. The numbers update live based on a fully-loaded hourly cost (AP clerk or bookkeeper).
What this actually costs at your volume
Free
100 credits — about 50 invoice pages, one-time. Enough to validate accuracy on a real batch.
Pro $19/mo
1,000 credits/mo ≈ 500 invoice pages. Right for solo bookkeepers and small AP teams.
Scale $99/mo
10,000 credits/mo ≈ 5,000 invoice pages. Right for accounting firms and mid-market AP.
CSV/JSON export works with every system today. Direct push connectors below ship next.
- NetSuiteQ3 2026
- SAPQ3 2026
- QuickBooks OnlineQ3 2026
- XeroQ3 2026
- Sage IntacctQ3 2026
- FreshBooksRoadmap
- Microsoft Dynamics 365Roadmap
- Zoho BooksRoadmap
Where invoice OCR fits — and where it doesn't
If you only handle expense receipts or you need a full payment platform, you're shopping in the wrong category. This table is for AP teams choosing between extraction tools.
| Feature | PaperAI | Receipt scanners (Dext, Hubdoc, Veryfi) | Enterprise AP (Tipalti, Bill.com) | Manual entry |
|---|---|---|---|---|
| Line-item extraction (qty, unit price, tax) | Limited — receipt-style only | Manual typing | ||
| Per-vendor template setup | Not required | Not required | Required for accuracy | N/A |
| Side-by-side review | Minimal | N/A | ||
| Approval workflow | External — pair with your AP tool | Limited | ✓ — built-in | Manual |
| Payment rails | ✗ — extraction only | Manual | ||
| Implementation time | Same day | Same day | 3–6 months | Existing process |
| Starting price | Free / $19 mo | $30–$60/mo per user | $5k+/mo | Fully loaded labor cost |
Where PaperAI is the wrong call
Honest disqualifiers — so you don't waste a trial finding out the hard way.
- You need payment rails and approval routing in one platform — buy Tipalti or Bill.com.
- Your AP team is two people processing 30 invoices a month — manual is still the right call.
- You only handle small-vendor receipts and expense reports — Dext or Hubdoc is the better fit.
- You need a vendor-managed implementation with white-glove rollout — we don't ship that today.
Common questions
Answers focused on conversion quality, team workflows, and roadmap clarity.
Stop typing invoices. Start extracting them.
100 free credits — about 50 invoice pages. Your first batch costs nothing. Use LAUNCH50 for 50% off if you upgrade.