Does it support three-way matching workflows?

PaperAI extracts structured data from purchase orders, invoices, and receiving documents. Export all three as CSV or JSON and match them in your ERP using PO numbers and line items as the join keys. Mismatches surface as alerts in your ERP instead of getting buried in the AP backlog.

What PO formats are supported?

PaperAI works with any PO format — there is no template setup required. It handles digital PDFs (clean exports from your vendor's ERP), scanned paper POs, emailed POs, faxed POs, and even photographed documents.

Can I batch process POs from multiple vendors?

Yes. Upload POs from all your vendors at once and apply your PO extraction Smart Flow. PaperAI extracts the same fields consistently regardless of vendor-specific formatting differences.

How does PaperAI handle multi-currency POs?

Currency symbol and code extract as separate structured fields on every PO. For international procurement, the currency is preserved per line so your ERP handles FX conversion correctly on receipt.

What about POs with handwritten edits or pen-and-ink corrections?

Premium AI models detect handwritten edits and scratched-out quantities. These get flagged as low confidence in the side-by-side review queue so your AP team verifies the corrected value before the PO posts to the ERP.

Does PaperAI push directly into NetSuite, SAP, or Acumatica?

Today: CSV/JSON export with named fields imports through the standard ERP import paths. Direct push connectors for NetSuite, SAP, Acumatica, QBO, and Xero are on the Phase 2 roadmap. Talk to us if you need a specific connector prioritized.

How does this compare to Tipalti, Coupa, or Procurify?

Those are full procure-to-pay platforms with vendor onboarding, sourcing, approvals, and payment rails. PaperAI is purpose-built for the inbound PO extraction step at 1/100th the price. If you need the full P2P stack, buy enterprise. If you need clean PO data into the ERP you already run, PaperAI fits. See /compare/purchase-order-automation-tools.

Can I run invoice OCR and PO automation on the same account?

Yes — that's the recommended setup. Run extraction on POs, invoices, and receiving documents and three-way matching becomes a structured-data join in your ERP. One subscription covers all three workflows.

How does pricing work?

Each PO page is approximately 2 credits. The $19/mo Pro plan includes 1,000 credits (~500 PO pages). Free tier includes 100 credits (~50 pages) one-time. Use LAUNCH50 for 50% off your first 3 months.

Purchase order automationPair with Invoice OCR for full procure-to-pay coverage

Stop chasing POs through email and PDFs.

Drop any vendor PO. Get clean line items, ship-to addresses, delivery dates, and totals — ready to push into your procurement or ERP system. Built to feed your existing AP workflow, not replace it.

Process my first PO free See how it works

100 free credits ≈ 50 PO pages. No card, no implementation, no sales call.

Feeds your ERP

NetSuite
SAP
QuickBooks Online
Sage Intacct
Acumatica

The $125–$200 per-PO problem

Purchase order processing is critical for procurement, accounts payable, and supply chain operations. Three-way matching — comparing POs against invoices and receiving documents — requires structured data from all three document types. Manual PO data entry creates bottlenecks that delay payments and inventory reconciliation.

PaperAI reads purchase orders semantically, understanding the relationship between line items, quantities, pricing, and totals regardless of the specific vendor format. Combined with invoice OCR, you can automate the data preparation for three-way matching entirely.

Industry research shows that 75% of purchase orders still arrive via email or fax, and manual PO processing costs $125-200 per order when you include labor, error correction, and payment delays. With a 1-3% manual error rate on PO data entry, AI extraction delivers both speed (85% time reduction) and accuracy improvements.

Input → output

A vendor PO PDF in. A clean PO record out.

Vendor PO PDF (any layout)

GLOBAL INDUSTRIAL SUPPLY CO.
Purchase Order # PO-2026-00891
Order Date: 2026-03-10    Required: 2026-03-25

SHIP TO:                   BILL TO:
Meridian Logistics         Meridian Logistics — AP
1400 Commerce Blvd Ste 200 2200 Industrial Way
Dallas, TX 75201           Dallas, TX 75207

Line  SKU              Description           Qty    Unit$    Total
1     STL-BOLT-M8-50   Steel Bolts M8x50     500    $4.50    $2,250.00
2     WSH-M8           Washers M8            1000   $1.50    $1,500.00
                                       Subtotal       $3,750.00
                                       Tax 8.175%     $306.56
                                       TOTAL          $4,056.56

Structured PO record ready for ERP import

json

{
  "po_number": "PO-2026-00891",
  "vendor": "Global Industrial Supply Co.",
  "order_date": "2026-03-10",
  "required_date": "2026-03-25",
  "ship_to": "1400 Commerce Blvd Ste 200, Dallas, TX 75201",
  "bill_to": "2200 Industrial Way, Dallas, TX 75207",
  "line_items": [
    { "sku": "STL-BOLT-M8-50", "qty": 500, "unit_price": 4.50, "total": 2250.00 },
    { "sku": "WSH-M8", "qty": 1000, "unit_price": 1.50, "total": 1500.00 }
  ],
  "subtotal": 3750.00, "tax": 306.56, "total": 4056.56,
  "confidence": 0.98
}

What does PO automation save your AP team?

Set monthly PO volume and manual keying time. APQC and IOFM benchmarks put fully-loaded manual cost at $125-$200 per PO when error correction and payment-cycle delays are included.

Purchase orders per month200

203,000

Minutes per PO (keying + 3-way match prep)7 min

3 min20 min

Fully-loaded hourly cost$35/hr

$20/hr$100/hr

Manual cost / month

$817

23 hrs of staff time

PaperAI / month

$19

Pro plan

Estimated monthly savings

$798

Payback in under 1 month.

Conservative — only counts direct keying time. Real fully-loaded cost (APQC: $125-$200/PO) includes error correction and missed early-payment discounts. Your actual savings are likely higher.

Connects to systems your team already runs

See all

CSV/JSON export works with every system today. Direct push connectors below ship next.

NetSuiteQ3 2026
SAPQ3 2026
QuickBooks OnlineQ3 2026
XeroQ3 2026
AcumaticaH2 2026
Microsoft Dynamics 365Roadmap
Microsoft TeamsH2 2026
SlackQ3 2026

Common questions

Answers focused on conversion quality, team workflows, and roadmap clarity.

Yes. PaperAI extracts full line item arrays including item description, SKU, quantity, unit price, unit of measure, and line total. Line items are returned as structured arrays in JSON or as individual rows in CSV — ready for the line-item import path in your ERP.

Stop chasing POs. Start extracting them.

100 free credits ≈ 50 PO pages. Validate the workflow on your own vendor POs before paying anything.

Process my first PO free