Digitize shipping documents and manifests
Process bills of lading, packing slips, customs declarations, and delivery receipts. Extract tracking numbers, quantities, weights, and delivery details automatically.
Logistics and supply chain operations run on paper: bills of lading, packing slips, customs declarations, delivery receipts, freight invoices, and certificates of origin. Despite digital transformation in transportation management systems, the physical handoff points — loading docks, customs checkpoints, and delivery locations — still rely heavily on paper documentation.
The speed of goods movement depends on the speed of document processing. A delayed customs declaration holds cargo at the border. A mismatched packing slip triggers a receiving discrepancy that cascades into inventory errors. Supply chain professionals need documents processed accurately and quickly, often across multiple languages and country-specific formats. PaperAI handles multilingual documents and non-standard layouts, making it effective for international logistics operations.
- Paper documents at physical handoff points slow down goods movement
- Manual data entry from shipping documents creates inventory errors
- International documents arrive in multiple languages and formats
- Delayed document processing holds cargo at customs checkpoints
- High document volume during peak shipping seasons overwhelms manual processing
Collect shipping documents
Bills of lading, packing slips, and customs forms arrive from carriers, freight forwarders, and customs brokers in various formats.
Set up logistics settings
Set up settings per document type: BOLs, packing slips, customs declarations. Choose what details to pull out: tracking numbers, quantities, weights, and shipper/consignee details.
Process at receiving
Upload documents as they arrive at the dock or customs checkpoint. PaperAI extracts data in near real-time to keep goods moving.
Operations review
Logistics staff verify extracted data against physical shipments. Flag discrepancies between documents and actual goods received.
Integrate with TMS/WMS
Export organized data to your shipping or warehouse system.
PaperAI automatically pulls out these details from your documents, organized and ready to use:
| Field | Type | Example |
|---|---|---|
| BOL Number | string | BOL-2024-55910 |
| Shipper | string | Shenzhen Electronics Co. |
| Consignee | string | Pacific Distributors Inc. |
| Port of Origin | string | Yantian, CN |
| Port of Destination | string | Long Beach, US |
| Container Number | string | MSCU-7284910 |
| Total Weight | string | 14,200 kg |
| Piece Count | number | 840 |
Real-time document processing
Process shipping documents as goods arrive instead of batching them for overnight data entry.
Fewer receiving errors
Automatically cross-reference extracted data with expected shipments to catch discrepancies early.
Multilingual support
PaperAI's AI models handle documents in multiple languages — critical for international shipping.
Every document is converted to clean, readable text and organized data you can use in other tools. Here's an example of what PaperAI produces for a typical logistics & supply chain document:
Sample Output for: Logistics & Supply Chain
## Bill of Lading — BOL-2024-55910
**Shipper:** Shenzhen Electronics Co.
**Consignee:** Pacific Distributors Inc.
### Routing
- **Origin:** Yantian, CN
- **Destination:** Long Beach, US
- **Vessel:** MSC Aurora, Voyage 24W-118
- **ETD:** October 2, 2024
- **ETA:** October 19, 2024
### Cargo Details
| Container | Items | Weight | Description |
|-----------|-------|--------|-------------|
| MSCU-7284910 | 840 pcs | 14,200 kg | Consumer electronics — LED monitors |
### Marks & Numbers
PO-REF: PD-2024-0482
HS Code: 8528.52Shipping companies, warehouses, import/export businesses
Further Reading
Related Use Cases
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