Process leases, deeds, and property documents
Extract key terms from leases, purchase agreements, title documents, and inspection reports. Set up settings for each document type and process entire portfolios efficiently.
Real estate transactions generate mountains of paperwork: purchase agreements, lease contracts, title reports, inspection reports, appraisals, HOA documents, and closing statements. Property management firms managing hundreds or thousands of units deal with this continuously — new leases, renewals, maintenance requests, and compliance documents flow through the office daily.
The challenge is compounded by the variety of document formats and the legal precision required. A missed contingency date or misread purchase price can derail a transaction. Title companies processing hundreds of closings monthly need fast, accurate extraction of key terms from documents that come in every format imaginable — from polished digital PDFs to scanned faxes of handwritten amendments.
- Transaction documents arrive in inconsistent formats from multiple parties
- Key terms are buried in dense legal language
- Property managers can't search across their lease portfolio efficiently
- Manual data entry delays closings and introduces errors
- Handwritten amendments and addendums are hard to process with traditional OCR
Collect transaction documents
Upload purchase agreements, leases, title reports, and inspection documents. PaperAI processes any format — including photographed addendums and handwritten amendments.
Set up your property document settings
Set up settings for each document type: purchase agreements, leases, inspection reports. Choose what details to pull out: key terms, dates, and financial data.
Process documents
Upload transaction documents individually or in batches by property or deal. PaperAI extracts key terms while converting to searchable Markdown.
Agent/attorney review
Real estate professionals verify extracted terms against originals. For closing documents, accuracy on dates and dollar amounts is critical.
File and integrate
Organize approved documents by property, deal, or portfolio. Export organized data to your property management or transaction management system.
PaperAI automatically pulls out these details from your documents, organized and ready to use:
| Field | Type | Example |
|---|---|---|
| Property Address | string | 742 Evergreen Terrace, Unit 3B |
| Buyer Name | string | Lakewood Investments LLC |
| Seller Name | string | Margaret A. Holloway |
| Purchase Price | currency | $485,000.00 |
| Closing Date | date | 2024-12-20 |
| Earnest Money | currency | $14,550.00 |
| Deed Type | enum | Warranty Deed |
| Contingencies | array | Inspection, Financing, Appraisal |
0x faster closings
Pre-extract key terms from closing documents so agents and attorneys can focus on review, not data entry.
Portfolio-wide search
Digitize your entire lease portfolio to instantly find expiration dates, renewal terms, and rent escalation clauses.
Consistent extraction
Every lease and agreement is processed with the same extraction rules — no more missed clauses or inconsistent data entry.
Every document is converted to clean, readable text and organized data you can use in other tools. Here's an example of what PaperAI produces for a typical real estate document:
Sample Output for: Real Estate
## Purchase Agreement — 742 Evergreen Terrace, Unit 3B
**Buyer:** Lakewood Investments LLC
**Seller:** Margaret A. Holloway
**Purchase Price:** $485,000.00
### Key Dates
- **Closing Date:** December 20, 2024
- **Inspection Deadline:** November 25, 2024
- **Financing Contingency Expires:** December 10, 2024
### Financial Terms
| Item | Amount |
|------|--------|
| Earnest Money | $14,550.00 |
| Down Payment | $97,000.00 |
| Loan Amount | $388,000.00 |
### Contingencies
1. Inspection — buyer may terminate within 10 days
2. Financing — buyer must secure commitment by Dec 10
3. Appraisal — property must appraise at or above purchase priceReal estate firms, property managers, title companies
Further Reading
Related Use Cases
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